CO-ORDINATION AND ACCOUNTABILITY IN DECISION MAKING AND DISCUSSION AMONG THE COUNTER PARTS IN OTHER OFFICES /DEPARTMENTS.

Co-ordination and Accountability in decision making, as for as is concerned, almost all files of a section pass through the supervisory officer, who therefore is aware of all decision making going on as recorded in the files. The supervisory officer in his coordinating capacity also informally discuss many aspects of the pending cases with other his counterparts in other offices /Departments in so for as it relates to them. To ensure that decisions take into account all relevant information, all points emerging from the discussions between two or more officers and conclusions reached should be recorded on the file by the officer authorising action and where necessary confirmed by the other participants. Similarly, all verbal orders or instructions given by an officer and, where necessary, the circumstances leading to such orders or instructions should be recorded on this file and in important matters it should be confirmed. If it comes to the notice of the office next below to the authority who has passed the order that the authority was not competent to take a decision, it will be his responsibility to bring it to the notice of the such authority in writing before complying with those orders.