USE OF THE DIFFERENT FORMS OF THE COMMUNICATIONS REQUIRED FOR THE INFORMATIONS WITH IN THE CONTEXT OF ESSENTIAL DOCUMENTS PROCESSED BY THE OFFICE AND THE PUBLIC AUTHORITIES

Different forms of written communication are used by a department for different modes of correspondence. Each form has a use and exercise and in some cases ,a phraseology of its own .The different forms of correspondence used by the departments are as mentioned , Letter , Office memorandum, Demi -Official letter ,Un official memorandum/ Note ,Memorandum ,Office Order ,Order , Notification , Resolution, Press communique/Note , Endorsement, Telegram ,Telex Message/E-Mail ,Express Letter/ Savingram,Wireless Message, Fax Message and the Telephonic communication. LETTER:-- This form is used for communication correspondence with Foreign Governments, Government of India, Other State governments , public service commission, Directorate, Collectorates, field offices , Public enterprises, Statuary authorities , Public bodies and members of the public generally, A letter begins with the salutation "Sir" or Dear Sir as may be appropriate and ends with Yours Faithfully .If the letter contains any policy decision / Direction in continuation of or in supersession of earlier similar communication it is essential to write in margin below the main letter the reference of all such communication by writting. In this context also read /refer to the earlier communications by writting office memorandum etc