RECORDES CONSTITUTE AN IMPORTANT EXERCISE REQUIRED TO FOLLOW REFERENCE AND THE REPORTS

OFFICE RECORDS:--As the records constitute an important part of the every office and it is therefore essential that the records are retained and properly cared for the future necessity of the use and exercise for which interalia principles, practices and skill needed for achieving the most effective creation ,use , maintenance, retention, protection as well as the preservation.The main purpose of the record management required for the speed up the location of the reference to record as a meaningful disposal of cases required to deal with the cases related to the returns and Reports may be the RTI act publications issues or the Audit of records which requires consistence vigilance on the part of the officers to endure that the Reports, Returns, Statements and Registers are prepared and maintained in various offices under their control required for the efficient performance and functioning of the office/ Department.It is the duty and responsibility of the department concerned to retain the recordes of the offices as required so long to remain in the existence of the period prescribed for the retention.The Heads of offices and the HOD should follow the recommendations unless there are special reasons in the particular cases showing the period of retention recommended for the record as per the instructions laid by the government