SYSTEM DESIGNERS IN CONSULTATION WITH THE USER MAY CUSTOM CHECK ON TECHNICAL ADVICE, REQUIRED TO PREVENT UNAUTHORISED ACCESS TO DATA.

Section 4 of RTI Act 2005 is required to be maintain for systematic and trouble free operation of the computer system, where it is necessary to pay attention to the following aspects:-- (1) ACCESS:-- Access to computers should be controlled to ensure that the system is not tampered with or mishandled. For this purpose User codes and pass words should be given to the regular operators and the software should incorporate checks to prevent unauthorised access to data and to prevent unauthorised changes in data. Usually in custom built software these checks are placed by the systems designers in consultation with the user. In other cases the checks may be put in place on technical advice. (2) DATA SECURITY:-- While restrictions on access is one of the essentials to ensure security, protection against accidental loss of data has to be ensured. In order to ensure this, backup copies of all important computer files should be taken out periodically (Weekly or daily depending on the nature of data and frequency of its Updation) so that in case data in the main system is accidentally lost, backup data is at least available. Backups should preferably be taken on Cartridge Tapes, being a more reliable media than floppy diskettes. To reduce the possibility of accidental loss of data due to virus, suitable software to detect and deactivate viruses, commercially available, should be installed. These software should be periodically upgraded to be able to deal with the newly evolving viruses. Use of floppy diskettes (which may be contaminated) should be prohibited or controlled centrally.