HOW TO MAINTAIN ESSENTIAL DATA/INFORMATION COLLECTED THROUGH REPORTS AND RETURNS UNDER THE PERIODIC REVIEW ?

It has been observed by the RTI welfare Association registered number HPCD 3552 Himachal Pradesh that generally the information required to be compiled through reports and returns under periodic review by the Branch level officers and the Middle level officers being received in their respective departments/offices with reference to the following conclusions are not timely furnished and delayed where in following information is required under the purview of these statements and its relevant information within the government corridor (1) Whether the relevant report/return is really essential from the point of view of usefulness and utility in the Department/office.(2) In case it is felt that report/return is not being made use of in any manner, the basis for calling for the report/return at the relevant initial time need be looked into the ascertain the aims and objects of calling for the report/return.It should be ascertained whether the basis for having the report/return still exist and if so the data received through reports/returns should be compiled and tabulated for further use for the purpose for which the same was really intended. (3) In case the data /information being received through some returns/reports is not longer required with reference to the scrutiny as at (1) and (2) above, then the question of discontinuing such returns/reports should be seriously considered and orders of the competent authority obtained for discontinuance of the return/report (s) ;(4) The question of redesigning or combining two or more such reports/returns which do not provide information/data in usable form and revising the frequency in relation to the need with due regard to constraint of time required for collection of information/data should also be considered. (5) There may be some type of returns/reports, which if maintained at both Secretariat and Directorate level may simply lead to duplication or which can be better maintained at a lower level. It should thus be considered as to at which level should such data/information be maintained so that the same can easily be made available at short notice. (6) The essential data / information received through various reports/returns should be compiled, tabulated and processed in computers where ever available so that the same is readily available whenever required.