ADMINISTRATION OF THE COMPUTER OPERATION, ACCESS AND DATA SECURITY AND RESTRICTIONS ON ACCESS, REQUIRED FOR PROTECTION AGAINST THE ACCIDENTAL LOSS.

Computers play an increasingly more important role in offices required for maintaining and retrieving information, producing reports and even returns for the information deliberately found necessary to understand involved work and progress of the system generates by the information planing and development of the system, designed procurement, setting up to operation for the vision management information system of the office and the digital electronic word processing spread sheets further placed on the record management of the demand, which may enable better programme or the office management given by the potential ease of system maintained for the good governance and accountability of the office and authority, responsible for the needful under law code manual, in this behalf. For systematic and trouble free operation it is necessary to access to computers required to ensure the system in attention paid against the tampering or mishandling and where it is necessary to follow the user codes and the passwords given to the regular operators and the software incorporate checks to prevent unauthorised access to data and also to prevent unauthorised changes in the data maintained. Usually in custom built software these checks are placed by the system designers in consultation with the user. In other cases the checks may be put in place on technical advice. As far as data security is concerned, restriction on access is essential to ensure security, protection against accidental loss of data has also to be ensured. In order to ensure this, back up copies of all important computer files should be taken out periodically (weekly or daily depending upon the data and nature and frequency of its updation) so that in case data in the main system is accidentally lost, backup data is at least available. Backups should preferably be taken on cartridge Tapes, being a more reliable media than floppy diskettes. To reduce the possibility of accidental loss of data due to virus, suitable software to detect and deactivate viruses, commercially available, should be installed and these software should be periodically upgraded to be able to deal with the newly evolving viruses. Use of floppy diskettes (which may be contaminated) should be prohibited or controlled centrally. Competent authorities are too responsible to constitute consultative committees consisting of office bearers of key stakeholders, association on the rotational basis to have a systematic and regular interaction between the officials of the public authorities to advice for what information to be uploaded?