GENERAL INSTRUCTIONS FOR DRAFT ORDERS IN BRIEF:--

The draft order should be as brief as is consistent with clearness and completeness. As a rule, the notes will show the outline of the reply and to what extent it is intended that a detailed discussion of reasons or of the history of the case should be embodied in the draft. Where such details are given, the draft should adhere, as far as possible, to the actual wording of the note, but while preparing the draft, extracts as such, of the notes leading to a decision are not to be produced in the draft. The draft is to be approved by the authority competent and authorised to issue the draft under his signatures and in token of his approval the concerned officer has to append his dated initials on the draft. All orders and other instructions made and executed in the name of the Governor should be made in his name in the draft. Care should also be taken that such orders and other instruments are signed by an officer having regular or ex-officio Secretariat status , or specifically authorised to authenticate such orders and instruments under Rule 11 of the Rules of Business of the Government of Himachal pradesh. Where the power to make orders, Rules, notifications, instruction etc is conferred by a statute on the state government, such orders, rules, notifications, instructions are to be expressed to be made /issued in the name of the state Government, while preparing the draft. In the case of Government orders, Resolution, notifications or communications, containing policy directions taken in continuation of or in supersession of an earlier similar communications, it is necessary to make the previous references of all such communications. As far as possible, the subject should be mentioned in communications at the top in a manner to give the reader an immediate idea of the content of the letter.