TARGETS AND ACHIEVEMENTS UNDER THE ANNUAL ACTION PLAN ARE SENT TO THE VIDHAN SABHA, AS SUCH STATE INFORMATION COMMISSION TOO RESPONSIBLE TO REFER IT'S MONITORING AND REPORTS TO HOUSE OF THE STATE LEGISLATURE.

Every department is required to prepare an Annual Administration Report for each calendar year describing the main activities of the Department. Copies of the Annual Administration Report are to be sent to the Vidhan Sabha at the commencement of the budget session and the reports are also required to be placed before the Departmental Standing Committees constituted by the Vidhan Sabha. The branch officers and the middle level officers of departments/Directorates have the responsibility of drafting the Annual Administration Report, to have approved it by the Secretary of the department and to forward the same to the Vidhan Sabha Secretariat. The Branch /middle level officers must pay special attention to the following aspects while drafting the report. (1) The objective of the Annual Administration Report is to describe in factual and statistical terms the achievements of the Department. Where there are significant shortfalls or over achievements these should be highlighted with an explanation or reason where possible. (2) The report is expected to reflect the programmes of the Department as a whole. Accordingly while the facts and figures may be taken from the Directorate and even the initial drafting can be done in the Directorate, the report must be finalised in the Secretariat and must include important matters or policies etc, which are the primary responsibilities of the Secretariat Department. (3) In order to ensure that the Report is prepared systematically, it can be prepared on the basis of the targets and achievements under the Annual Action plan. 

(4) The annual Administration Report is a document for performance appraisal. It can help identify problems and bottle-necks . The conclusions of the report in this regard largely help preparation of the next years Annual Action plan and also in taking steps to remove these problems and bottle-necks . Keeping in view the aspects related to the annual administration report it is necessary for the state information commission to follow the annual reports of the departments pertinent to the monitoring and reporting , referred to in sub section (1) to be laid before the House of state legislature, in relation to the exercise of its functions.