MAINTENANCE OF RECORDS AND PUBLIC OF INFORMATIONS AND FURTHER INSTRUCTIONS TO THE PUBLIC AUTHORITIES, RESPONSIBLE FOR MAKING INSPECTION OF THE DOCUMENTS.

It is a matter of fact and concern to be noticed by the citizens of our country that use and exercise of RTI and the RTS may bring transparency and accountability in the matter, however it is necessary to follow procedural compliance and process of the demand for information, required to be brought on the papers of the department concerned where said information is lying in the public domain or obtained through reports and returns of the periodical review and revision of the cases, however now a days no such reports and returns are being maintained by the public authorities and in contrary wrong informative replies are made by the public authorities that said information is not available in the public domain, under these conditions and circumstance it is very difficult to take timely information from the public authorities keeping in view the delay  occured at the level of the State information Commissions, where no penalties and the disciplinary action proposed against the defaulters and the public information officers and people are not satisfied with the working of the decision making and the decisions affecting the public. Section 4 of the Act requires wide dissemination of every information required to be disclosed suo motu in such form and manner which is accessible to the public. Dissemination be done through notice boards, news papers, public announcements and the media broadcasts. The internet or any other means. While dissemination the information, the public authorities should take into consideration the cost effectiveness local language and the most effective method of communication in the concerned local area. The information should be, to the extent possible, available with the public information officer in the electronic format, which could be made available free of cost or at such price as may be prescribed. A copy of the document published should be kept with an officer of the public authority and should be made available for inspection by any person desirous of inspecting these documents. All the Ministry/Departments etc, are required to comply with the above referred requirements of the Act and also to issue necessary instructions to the public authorities under them for compliance of the same.