SUPERVISORY OFFICER MAY HAVE DIFFERENT IDEAS/PROPOSALS/SUGGESTIONS, AND MAY PREPARE AFRESH NOTE, OR WRITE HIS OWN DETAILED NOTE.

The duty and responsibility of the Supervisory officer is having an important role in the day to day working of the file notes and in the cases where the Supervisory officer finds that the note of the dealing hand on a case is incomplete or wanting in certain aspects or the suggestion of the dealing hand is not in order and he has different ideas /proposals/suggestions to make, then the Supervisory officer may either call the dealing Assistant for discussion and preparing a fresh note, or may write his own detailed note below the dealing hands note, justifying his views. At the end of the note the Supervisory officer has to submit alternative solutions with his particular suggestion for the best course of action and also indicate the level of the authority whose approval /orders are solicited. The Supervisory officer has then to affix his signatures in full with date at the end of the note, leaving the margin blank. The designation of the Branch officer or Middle level officer to whom the case is to be submitted is to be indicated on the left hand side of the note sheet below the signature of the Supervisory officer. After the Supervisory has seen and signed the case in accordance with reference made as above he has to affix the urgency label on the case in accordance with the procedure laid and then send the file to the diarist for entry both in the diary register and also the file movement register so that the dealing of the receipt on a particular file as well as the movement of the file are recorded. The Supervisory officer has to ensure that the file is promptly sent to the Branch officer or Middle level officer by the diarist. The Supervisory officer has to send the files of secret /confidential nature to the Branch officer or Middle level officer in a sealed cover and in all such cases the Supervisory officer is required to inform the diarist to make the entry in the diary and file movement register. Secret /Confidential/Urgent matters desired to be handled by the Supervisory officer himself are to be processed, dealt with and submitted to the Branch officer in the same manner as above on the relevant files, duly referenced, flagged, properly arranged with detailed/short notes as the case may be, with signatures and marking to the Branch officer or Middle level officer. The Supervisory officer has also to see that the type of cases for which powers have been delegated to him are finally disposed off by him at his own level, unless he considers that the matter is of such nature as should be brought to the notice of the Branch officer/Middle level officer.