THE SUBJECT SHOULD BE MENTIONED IN COMMUNICATIONS AT THE TOP , IN A MANNER TO GIVE THE READER AN IMMEDIATE IDEA OF THE CONTENTS.

In simple and straight forward cases or those of repetitive nature, standard forms of communication should be got approved and used rather than attempting a draft in each case. Such cases may be submitted to the appropriate officer for signature. A draft should carry the message sought to be conveyed in a language which should be clear, concise and incapable of misconstruction. It should contain simple sentences in simple language, it should be broken up in to the paragraphs where ever required for the easy reading, and the paragraphs should be numbered. Lengthy sentences, abruptness, redundancy, circumlocution, superlatives and repetition of whether words, or observations or ideas should be avoided. Use of slovenly or colloquial words in the drafts are forbidden. The language of the draft should be courteous, temperate, polite and free from personal remarks or insinuations. As for as possible, the subject should be mentioned in communications at the top in a manner to give the reader an immediate idea of the content of the letter. Official communications emanating from a department of the government and purporting to convey the views or orders of the Govt must specifically be expressed to have been written under the directions of the Government.