ESSENTIAL DATA/INFORMATION RECEIVED THROUGH VARIOUS REPORTS/RETURNS SHOULD BE COMPILED, TABULATED AND PROCESSED IN COMPUTERS WHEREVER AVAILABLE, SO THAT THE SAME IS READILY AVAILABLE WHENEVER REQUIRED.

Reports and returns are also received in the respective departments with reference to the following considerations:-- (1) Whether the relevant report/return is really essential from the point of view of usefulness and utility in the department/office.(2) In case it is felt that report/return is not being made use of in any manner, the basis for calling for the report/return at the relevant initial time need be looked into to ascertain the aims and objects of calling for the report/return.it should be ascertained whether the basis for having the report/return still exists and if so the data received through the reports/returns should be compiled and tabulated for further use for the purpose for which the same was really intended. (3) In case the data /information being received through some returns/reports is no longer required with reference to the scrutiny as at (1) and (2) above, then the question of discontinuing such returns/reports should be seriously considered and orders of the competent authority obtained for discontinuance of the returns/report (s) . (4) The question of redesigning or combining two or more such reports/returns which do not provide information/data in usable form and revising the frequency in relation to the need with due regard to constraint of time required for collection of information/data should also be considered. (5) There may be some types of returns/reports, which if maintained at both Secretariat and Directorate level may simply lead to duplication or which can be better maintained at a lower level. It should thus be considered as to at which level should such data/information be maintained, so that the same can easily be made available at short notice. (6) The essential data /information received through various reports/returns should be compiled, tabulated and processed in computers where ever available so that the same is readily available, whenever required.