DECISION-MAKING CHAIN SHOULD BE IDENTIFIED EXPLAINING THE RANK /GRADE OF THE PUBLIC FUNCTIONARIES INVOLVED IN THE DECISION-MAKING PROCESS AND THE SPECIFIC STAGES IN THE DECISION-MAKING HIERARCHY, UNDER RTI ACT, 2005

In the routine work of governance, Government functionaries are required to make decisions in a discretionary manner but broad guiding principles are laid down in some rule or the other. For example the General Financial Rules lay down procedures for a variety of operations relating to Government finances. How sanction must be accorded for the incurring expenditure, how losses to Government must be reported; how responsibility for losses may be fixed on any Government servant;how budgets, demand for grants are prepared and submitted;how public Works must be sanctioned and executed;how commodities and services may be procured by a public authority; are all explained in the manuals, which are required to updated time to time. The challenge is to present a simplified version of the decision-making procedure that is of interest to a common citizen. As such all government officers have to follow laid down office procedure manual or the other rules which gives details of how representations, petitions and applications from citizens must be dealt with. Templates, formats, and the basic steps of decision making are briefly explained in the manuals of related codes for consideration and these descriptions constitute the elements of decision making process in general. In view of the above explanation, the guidelines for detailing the decision making process, every public authority should specifically identify the major outputs/tangible results/services/goods as applicable, that it is responsible for providing to the public or to who soever is the client of the public authority. As such, in the decision making chain it must be identified in the form of a flow chart explaining the rank /grade of the public functionaries involved in the decision making process and the specific stages in the decision-making hierarchy:-- Er Fateh Chand Guleria, Director RTI welfare Association registered number HPCD, 3552 , Bilaspur Himachal Pradesh phone number 9459334377

PROCEDURE FOLLOWED IN DECISION-MAKING INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY, GUIDELINES ISSED FOR DECISION-MAKING HIERARCHY, THEREOF

All Government departments have specific duties and the responsibilities under the respective allocation of business rules issued by the appropriate Government. The constitutional provisions and statutes each department is required to implement are clearly laid down in the allocation of business rules. The manner of disposal of matters assigned to each Department/Ministry is described in the Transaction of the business rules. Additionally every department would have a specific set of schemes and development programmes which they are required to implement directly or through their subordinate offices or other designated agencies, These documents contain the specific operations that every public authority is required to undertake in the course of implementating the programme or scheme. Every operation mandated under the allocation of business read with the Transaction of Business would be linked to a specific decision-making. All Government officers have to follow laid down office procedure manual or the other rules which gives details of how representations, petitions and applications from citizens must be dealt with. Templates, formats and basic steps of decision-making are briefly explained in such manuals, and these descriptions constitute the elements of decision-making processes in general. In view of the above, the guidelines for detailing for the decision-making processes are followed by every public authority , specifically identify its major outputs/tangible results/services as applicable, that it is responsible for providing to the public or to who so ever is the client of the public authority. The decision making chain as referred above should be identified in the form of a flow chart explaining the rank /grade of the public functionaries involved in the decision-making process and the specific stages in the decision-making hierarchy. This design of presentation should then be extended to cover all statutory and discretionary operations that are part of the public authority's mandate under the allocation of business read with the transaction of business thereof. In case of event of altering an existing decision-making process or adopting an entirely new process, such changes must be explained in simple language in order to enable people to easily understand the changes made, so that misleading information could be avoided in access to information under the provision made:--Er Fateh chand Guleria, Director RTI welfare Association registered number HPCD, 3552 , Bilaspur Himachal Pradesh phone number, 9459334377