PROCESSING OF THE INFORMATIONS BY THE GOVERNMENT DEPARTMENTS AND PREPARING THE MATERIAL REQUIRED FOR THE ASKED COMMUNICATION.

In case of any information if available in a document, whether published under the authority of the government or otherwise, that should be utilised in the first instance.When a reply to a question refers to such a document, copies of such document should invariably be placed in the Vidhan sabha secretariat library before the answer is given or laid on the table of the House along with the reply. The careful assessment and attention should be given to the nature of information to be a collected and the authorities who should be addressed for the purpose.As for as possible a format for collecting uniform information should be devised and only those authorities which are in the best position to furnish the information should be addressed  .In case there is no unanimity on the question as to which department the question relates ,then the department in which the question is initially received will immediately seek clarification from the General Administration Department and further action will be taken in accordance with the decision of the General Administration Department. In case a matter effects more than one department,the question will be dealt by the department to whom the first part of the subject matter relates , and it will ,if need be, call for information from all concerned.