STATEMENT SHOWING THE RETENTION PERIOD RECOMMENDED FOR RECORD OF THE COMMON INTEREST OF THE DEPARTMENTS

The government has recommended retention period for the record of the common interest to Departments as related to the service books (Including leave account) as ten years after death or five yeas after retirement however  before actual destruction ,it should be ensured that pension / provident fund cases have been finalized in every sphere of the benefits of the employee As for as the personal files are concerned the same is the recommendations made by the statement showing the retention period recommended by the government of Himachal Pradesh in this behalf .As such it is very clear from the recommendations made by the government that cases related to the pensionary benefits and the provident fund could not be delayed after five years of the duration from the retirement of the Employees however it is regretted to point that now a days Government offices are taking no cognizance of the above instructions of the government and delaying the cases of the Employees related to their revision of the pensionary benefits and payments of the interests on the Government provident fund which is highly objectionable matter of fact and concern to be noticed by the department of Administrative reforms organisation and the Personnel responsible for the good governance and charter of public accountability .In the case of Recruitment , appointment,promotion ,reversion and Confirmation the period of eight years have been prescribed however entries regarding these events will have already have been made in the appropriate service records ,e.g,service books or personal files and the history sheets ,in any case authenticated copies of the such orders would be available on the record or the personal files which are proposed to be. The review of the probationers cases must be kept in Record for eight years as per the statement of retention period recommended for Record of the common interest to departments.In case of the notice under section 80 CPC if not followed by a civil suit it must be considered for one year however in case of the civil suit it is mentioned three years after the final judgement under the normal course of the law .As for as the fixation of pay of the Employees have been required to be kept on the record of the department the retention period recommended for the fixation of pay and allowances it is mentioned five years of duration however necessary entries should invariably be made in the service books/ History sheets preserved by the department concerned in this behalf.