RETENTION PERIOD RECOMMENDED FOR RECORD PERMANENTLY IN THE CASE OF ORGANISATION CREATION/ABOLITION OF OFFICES.

Annexure 19-A of the statement showing the retention period recommended for record of common interest to Departments in the case of Organisations has been shown permanent for the creation /abolition of offices (2)In case of the reorganisation and redistribution of functions has been recommended permanent in the case of issuing orders regarding reallocation,other offices needs preserve only standing orders,the rest being weeded out as and when they when they become obsolete.(3) Bills ,Acts ,Rules , Regulations,Manuals ,Codes , Executive instructions, procedural instructions,etc.(evolution , amendment,interpretation.etc.) The retention period is permanent for Department administering the relevant rules / subject.In other cases standing orders only to the preserved ,others being weeded out as and when they become obsolete.(4) Permanent advance (imprest ) is permanent in the case of offices issuing the orders ,other offices need only keep the standing orders superseded orders being weeded out as and when they become obsolete.(5) In the case of delegation of powers (a) Evolution of pattern of delegation of subordinate authorities is permanent (b) Declaration of officers as Heads of the Departments/Offices, Controlling, Drawing, Disbursing officers is permanent (c) And the orders of the superior authorities when recived by the subordinate authorities, Standing orders only need be kept permanently others being weeded out as and when they become obsolete.(6) Appointment of Committees ,Commissions of Enquiry (Including their reports ) :- Permanent in the case of important Committees and Commissions set up under Goverment Resolution.In other cases ,the period should be determined adhoc according to its importance.