PUBLIC AUTHORITIES ARE RESPONSIBLE TO FOLLOW ANNEXURE 19-A OF THE OFFICE MANUAL SHOWING THE RETENTION PERIOD RECOMMENDED FOR RECORD OF THE COMMON INTEREST TO DEPARTMENTS.

A statement showing the retention period recommended for records of the common interest to departments is placed at annexure 19-Aof the chapter of the office manual Government of Himachal Pradesh department of Personnel (Administrative Reforms) .The Heads of the offices and Departments should follow these recommendations unless their are special reasons in particular cases .Care should be taken to see that files containing papers which are important or likely to become important in future ,however indirectly, as sources of information on any aspect of history whether political , military social economic,etc ,or which are ,or may in future prove to be, of biographical ,or antiquarian interest are not destroyed.However files containing papers of the following types , which have a definite historical value, should invariably be preserved (a) Original papers containing discussions of important principles and questions of policy.(b) Original papers relating to legislation.