RETENTION PERIOD RECOMMENDED FOR RECORD MANAGEMENT,BY WAY OF ILLUSTRATION AND THE CLASSIFICATION MADE AND RECOMMENDED.

RECORDING :-- Recording is the process of closing of a file after action on all the issues under consideration thereon has been completed.When the dealing hand is satisfied that no further action is required to be taken on a file, he will put it up to the Section incharge for his approval to the file being recorded under one of the following classes :-- CLASS 1 (TO BE RETAINED FOR ONE YEAR ) Should include cases such as forecasts , applications for copies of papers,petitions of a petty nature , statements,and return of a temporary interest, ordinary accident reports,casual leave etc .CLASS 11 (TO BE RETAINED FOR 3YEARS )  Should include cases such as suits by or against Government, entertainment of temporary establishment, audit and inspection reports finally settled, retention or retirement of officers ,answers to questions asked in the legislature, results of departmental examination, leave , postings, resignation and transfers of officers -other than those which form part of the personal file of the officers maintained by the appointing authority. CLASS 111 (TO BE RETAINED FOR 8YEARS)  Should include cases such as appeals against disciplinary action, corrections and amendments in manuals and service rules, census reports, sale of movable or immovable property,probate , returns compassionate gratuity, appointment of permanent establishment and annual reports.CLASS IV (TO BE RETAINED FOR 15 YEARS) Should include cases such as revision of the settlement of district other than rent rate , alteration in the date of birth of officers, special reports relating to the conduct and work of officers , petitions against capital sentence and acquisitions of lands  CLASS V (TO BE RETAINED PERMANENTLY) - Should include all cases of importance such as construction of the Government buildings , Opinion of the government on proposal legislation , Rules framed under laws , delegation of powers ,changes in the name of districts,sub divisions , or Tehsils or villages, grant of land and assignment of land revenue, settlement/consolidation of land and boundary disputes and other files and documents of historical importance.