CORRECT PREPARATION OF THE MONTHLY STATEMENT OF CASES PENDING FINALISATION OVER FOR 3 MONTHS HAS TO BE ENSURED IN ALL RESPECT OF THE ACTION SCRUTINY.

Monthly statement of cases pending finalisation over 3 months,the following action in this behalf has to be taken for ensuring correct preparation of the statement and where in it is intended to bring to the notice of the Chief Minister,cases/references which have not been finally disposed off with in three months of the date on which the statement is to be submitted and it is prepared on the prescribed format and the statement should be sent to the Administrative department with a copy to the administrative reforms section of the Personnel department and it has to be submitted on the first working day of each month to the Administrative Secretary by the branch officer or the Head of the department as the case may be for information of the Minister incharge with a copy to the Administrative Reforms Organisation.The administrative reforms organisation will bring the statement to the notice of the Chief Minister through the Chief Secretary. Cases which have been sent to the advisory departments ,such as Personnel,Law , Finance etc and are pending in the advisory departments are also to be included in the statement,as the receipts remains undisposed .The register of files sent to other departments and need be consulted for making entries in column number (8) and (9) of the statement pertaining to the level at which held and since when. Further the advisory departments like Finance, Personnel,law etc are also required to maintain a register of the files received from the other departments and files are required to be entered in this register as soon as they are received.The weekly arrears reports and the monthly statement of cases pending over 3 months prepared and sent by the advisory departments should essentially include the files (cases) of the departments pending with them for correct reconciliation of pendency. "Case " means a current file on which either an independent proposal is processed or a receipt called Paper Under Consideration (PUC) dealing with a particular issue is dealt with.It includes all interconnected correspondence of fresh receipts (FRs) relating to the PUC.