PRELIMINARY ACTION ON RECEIPT AND GO THROUGH THE REFERENCES MUST HAVE ACCESS TO ACTION UNDER LAW OF LIMITATIONS.

In all cases related to RTI and RTS or any other cases where some required data ,stastical or otherwise is required for dealing with a receipt, the dealing Assistant will compile all necessary data and if available with him or in the section and in case the relevant data is not available, then the dealing Assistant will immediately take steps to send for the data required from the other concerned department by making a reference,as the case may be.While sending a communication asking for such information or data,it should be ensured that a format is devised for the desired informations so that correct and uniform information is received and compiled .The dealing hand should also consider the periodical regularisation of the information contained there in and it's frame work communication should be prepared with reference to the necessitated necessity of the time limit and accordingly ask for the communication for approval of the competent higher authority and the information should be compiled immediately on receipt from the department concerning, so that finalisation of action on the receipt is not delayed at all .At the same time practice of repeatedly asking for the same data from the Directorates /Subordinate offices ,every time it is required should be avoided and data / information should be located from the records maintained in the office/section.For prevention of the essential data / Statistics, computers may be made use of by the section,where the facilities are available.The acts Rules, Regulations,manuals , standing guard filesn, precedent registers and the instructions required to be referred should be thoroughly studied and it should be ensured that only the relevant informations are referred to as concerned office or the applicant as the case is dealt with the receipt by the dealing hand.