THE SECTION -IN-CHARGE WILL MAKE NECESSARY CATEGORISATION OF THE LETTERS AS IMPORTANT OR TIME BOUND IN ADDITION TO THE IMMEDIATE , URGENT AND ORDINARY.

CATEGORISATION OF THE LETTERS BY SECTION -IN -CHARGE :-- The section incharge may ,mark letters as Important or the time bound (as the case may be) , in addition to categorisation as immediate , Urgent and the ordinary ,on the basis of such factors as narrated below (a)  (1) In case of the time bound references a certain time limit or a dead line is fixed by the higher authority for getting a reply. The inclusion of these time bound references in the separate register has been made essential and will enable the section incharge to keep a track of all such cases so that it can be ensured that a reply is issued by the due date.(11) Immediate receipts are of extra ordinary urgency which requires instant attention of the person to whom these are addressed or marked . Urgent receipts requires attention without delay.The remaining will fall under the head ordinary. (b) The classification of the receipts as Immediate, Urgent and Ordinary should be done properly  .In this , the section incharge will be well advised to form their own judgement rather than to go by the wording of the references.The label  Immediate should be used very sparingly. (c) Important refers to the contents of the reference without relation to the time factor . Such references will include communications involving matters of policy ,.cases involving decisions having for reaching implications or wide applicability, law suits , amendments of rules etc .The inclusion of such references in the special register will enable the section incharge and the Branch officer to ensure that these Important communications are receiving proper attention .All letters received from the government of India requiring action  should be treated as of Important nature and accordingly entered in the separate register.However such receipts will also have to be classified as Immediate, Urgent or ordinary in the same manner as in respect of Time bound references .