REPORTS , RETURNS AND THEIR ANALYSIS AND RESPONSIBILITY TO MAINTAIN THE REMINDER DIARY .

REMINDER DIARY :-- Every dealing hand is responsible to maintain a Reminder diary in which he will enter date wise (1) All cases which have been marked for resubmission on a particular date (2) Cases on which reminders are to be issued on the specified date,and (3) Cases which have been referred un officially to other departments and the return of which is awaited .The dealing hand will examine the reminder diary every morning and will take necessary action in the relevant file. If a file is not available , the dealing hand will consider whether he can send a reminder or take any other action without the file or with the orders of the Branch officer mark the file to be brought forward to a subsequent date .The section incharge will check the reminder diaries from time to time to ensure that timely action is taken by the dealing hand.In Important cases , he will himself keep a note in his reminder diary .A reminder diary is a suitable form will also be maintained by every officer to make a note of the Important cases required to be submitted by or to him on a particular date .The dealing hand should submit the Assistant diary for Inspection of the Branch officer through the section incharge, on the first working day of every week along with the arrear statement.The Branch officer should record briefly, his remarks on the Diary in token of his Inspection and in evaluating the quantitative out put of the work.For Proper checking the Branch officer should also occasionally glance through the files claimed to have been dealt in the diary on the particular dates.The Branch officer should go through the Assistant diary in details while verifying the correctness of the monthly statement of cases pending over 3 months to ensure (a) that all cases finally not disposed off find mention on the Statement (b) that no case has been shown as finally disposed off .