GOVERNMENT IS RESPONSIBLE TO FOLLOW ALL CODAL FORMALITIES BEFORE OPENING OF THE NEW OFFICES

While setting up of new offices the state Government must follow accuracy and correctness in preparation of such detailed proposals justified for functioning in the new system, as facing problems in new creation working in three tier system ie (1) The departments of the Government working at Secretariat level (11) The Directorates and the Divisional, Regional or Circle offices and (111) The collectorates, the district level offices and the field offices. As such planning department is responsible to follow appropriate vision of the demand under public service, based on the captioned subject of survey and functioning required to be rendered by the office, it's distance from the existing system and for proper planning in setting up of new offices, a detailed proposal /scheme should be prepared as a New Scheme by the concerned Directorate/Department by giving full justifications of the decision arrived at , as such following basic objectives of the proposed office and the role to be performed by the said office, indicating the clear vision why the proposed assignment can not be under taken by the existing offices, should also have clarification from the requirement of the justification for proposed function of the office. All codal formalities should be completed before submitting the case file to the Finance department by the administrative department for concurrence for inclusion in the budget estimate. After concurrence of the Finance department the administrative department has to obtain administrative approval , before making provision in the budget estimates. As soon as the budget is passed by the legislative Assembly, the administrative department should convey sanction for the setting up of the office to the concerned Head of the department for implementation of the scheme. Simultaneously, other action required to be taken by the administrative Department, like creation of posts, financial sanctions etc should be taken up without waiting for any reference. It is also necessary to give permanent status to the existing structure of the offices in position and creation of temporary offices for the really new schemes and without proper justification government is responsible to follow financial implications of the such proposals and expenditure proposed to be met by valid appropriation or by reappropriation. It is also necessary to take case file for approval and examination before the Department of Personnel (Administrative Reforms Organisation) , if so , and a copy of their report to be attached. Zonal offices are existing in excess of the demand and justification however lower level posts are not filled and there is no justification for such new creations as government is facing funds problems will be made available from the supplementary grants or so, the sub -head from which funds will be reappropriated for permanent posts lying vacant in the offices, since long and the government taking no alternative measures for schedule of the addition made under law code manual prefixed by the department of Finance, Personnel and the Administrative Reforms Organisation in this behalf, is necessitated necessity of the Legislative Assembly working for the good governance and accountability:-- Er Fateh chand Guleria, Director RTI welfare Association registered number HPCD 3552 , Bilaspur Himachal pradesh phone number 9459334377