THE STATEMENT SHOULD BE SENT TO THE ADMINISTRATIVE DEPARTMENT/ADMINISTRATIVE REFORMS SECTION OF THE DOPT AFTER THE SAME HAS BEEN SEEN BY THE HEAD OF THE DEPARTMENT

For the purpose of keeping the government informed about the latest position of all the vigilance cases/ Complaints the Heads of Departments have to submit the following stastical returns to the Director of the vigilance on the prescribed proforma :- (a) Quarterly stastical return of all Complaints and vigilance cases both against the Gazetted and the non -Gazetted employees.(b) Quarterly return of prosecution cases both against Gazetted and non- Gazetted employees.(c) Quarterly Stastical return of public servants under suspension .(d) Six monthly progress report on all vigilance cases both against Gazetted and non -Gazetted employees. The proforma of these reports is available on the vigilance manual of the Government of Himachal Pradesh. In addition to the above Reports and returns monthly statement of cases pending finalisation over three months is required to prepare with the approval of the Administrative Secretary which is compiled for all the departments by the Administrative Reforms Department and submitted to the Chief Minister through the Chief Secretary .It has to be ensured that all cases pending finalisation over three months with reasons for remaining pending are included in the statement. In the case of Directorates and the Collectorates, this statement should have the approval of Head of the department or the Deputy Commissioners and the statement should be sent to the Administrative department with a copy to the Admininistration Reforms Section of the Personnel Department .The statement has to be in the following format:-- (1) New S.No (2) Old S.No (previous month's new S.No ) (3) Diary number (4) Date of Diary (5) Subject in brief (6) File on which dealt.(7) Date of commencement of action (8) Level at which held (9) Since when (10) Reason for delay.The  case is considered to be finally disposed off only when all actions thereon are completed and the final action circulated/communicated .Till then a case is considered as pending.