GENERAL INSTRUCTIONS REGARDING NOTING AND WHERE APPLICABLE.

The procedure of submitting the receipts with notes on the noting pad is prevalent in the government and Secretariat level working and too in the Directorates, Commissioners offices and the Collectorates however it is not applicable in the other field offices and the procedure of submitting cases with notes is not generally applicable, but in certain cases this method of submitting receipts with notes is usefully applied and especially in the complicated cases required Detailed consideration with reference to the facts of the cases , relevant provisions of the Act ,Rules ,Manuals and instructions etc order may be obtained from the entire concerned. The utility of the noting on any receipt/case facilitates quick and reasoned decision making process of the office and authority and the noting covers all aspects of the case ,issues involved , statutory provisions suggestions and improvement under administrative reforms action etc etc , and all these points enables the competent authorities to arrive at a decision after the due observance and consideration. In the Secretariat before taking the final decision it might be necessary to consult the Finance , Personnel and the Law Departments and the notings make such consultations easy . Final decisions after all codal/ procedural formalities are also taken on the noting sheet of the office files .The noting portion of the file is thus a record of the"thinking process" involved in decision making and too reveals the reasons for a decision or the background to a decision which may not be apparent from a bare reading of the communication of the decision itself, however in the cases where where certain copies of documents/letters have been asked for and are proposed to be sent or any reply in this regard is proposed to be sent or certain information is to be collected for preparing the data for submitting the case detailed notes are not required to be written by the dealing hand while submitting the receipts and only simple notes are required.