IT IS ESSENTIAL TO COMPUTERISE THE BRIEF DATA AND THE LETTERS NEEDED FOR THE SEPARATE POSITION OF HEAD OF THE OFFICE/ACCOUNT CIRCULATED AND RECEIVED BY POST OR OTHERWISE FOR WHICH COMPUTER SCREEN MAY BE REPLACED FROM THE REGISTER AS PER DEMAND (CENTRAL REGISTRY) .

Computerisation of the Letters forwarding cash , cheques,drafts ,postal orders or postage stamps on account of the government fees /dues should, before being passed on to the officer/section concerned,be brought personally by the circulating assistant/clerk to the head of the office who will make over the cash , cheques ets to the cashier and obtain his signature on the letter in token of receipt of the cash , cheque etc .If any document received by post or otherwise bears court fee stamps then the court fee stamps should be defaced by the circulating assistant/clerk .In a computerised central registry there is considerable economy of the time and effort .The register is replaced by a computer screen and only brief data of the letter need be entered . The rest of the data is entered in the section computer terminal when the letter reaches the section and if the section continues to use the CR Diary number in the section also,more time and effort is saved . Tracing of the papers becomes much easier.The written record ,i e the central diary register ,is printed by the computer on the basis of the day to day entries and at the end of the each day.These printed pages are then filed together to form the Central Diary Register .It is particularly mentioned here that the members of the staff working in the central registry or the other sections may , on official grounds , concerned the concerned clerk /circulating assistant though they can not be allowed to see files or any paperwork in the central registry which does not pertain to them in their official capacity. A counter may be provided if the dak is received from a number of sources and throughout the day, and the central registry should as for as possible,be centrally located so that it may serve the entire office with equal speed and efficiency in administration.