REPORT'S , RETURNS AND THE REVIEW OF THE PERIODICAL RETURNS AND THE REPORTS.

Correct decision making depends upon the accuracy of the information on which the decision is based . Accordingly it is important to identify the information that is often required , the sources and the frequency with which the information must be updated . For this purpose the reports and the returns are specified with proformae giving the specification of each item of data . Systematic decision making is possible only if the reports and the returns are properly specified , they are obtained or sent as required ,and are compiled and interpreted efficiently. To monitor this Section incharge and the dealing hands are responsible should study their date of due report and return as due and must submit the reminder calling the attention of the officer concerns to the fact that the report is due on a particular date and if the report is not received on the date prefixed by the calendar of its maintenance by the government the matter should be brought to the notice of the branch officer / Middle level Officer ,by submitting a draft reminder for the approval.At the same time the dealing hand should start compilation of the report /return immediately on receipt in case the same is to be received from the several offices .Where possible, compilation of the stastical reports/ returns should be computerised for easy compilation and retrieval .In every case where a report is received or the return is prepared , a periodic analysis of the compiled data should be carried out on the file noting, interpreting the data , drawing conclusion and taking the remedial action .The periodicity of the analysis should be specified in respect of each report/return .