MONTHLY STATEMENT OF CASES PENDING FINALISATION FOR OVER 3 MONTHS, AND DUTY AND RESPONSIBILITY OF THE ADMINISTRATIVE REFORMS ORGANIZATION WORKING FOR THE GOOD GOVERNANCE AND TRANSPARENCY IN ADMININISTRATION AND THE FUNCTION OF THE CHIEF MINISTER AND THE CHIEF SECRETARY OF THE GOVERNMENT.

It is intended to bring to the notice of the Chief Minister,cases /references which have not been finally disposed off within three months of the date on which the statement is to be submitted .The said statement is to be prepared in the form prescribed by the law code manual and it has to be submitted on the first working day of the each month to the Administrative Secretary by the Branch officer or the Head of Department ,as the case may be for information of the Minister -in-charge , with a copy to the Administrative reforms organisation.The Administrative Reforms Organisation will bring the statements to the notice of the Chief Minister through the Chief Secretary.All cases which have not been finally disposed off in the manner stated as mentioned above have to be shown as pending.This statement is to be prepared by the each dealing hand by entering all diary numbers whose date of diary is more than three months old and in respect of which the final disposal as explained above has not taken place.Practically this will mean (a) deleting from the previous months list all those diary numbers which have been finally disposed off during the month and recorded as such in the Assistants diary and (b) Adding all such diary numbers which have not been yet finally disposed off and have become more than three months old during the last month, file movement register of the Branch officer/middle level officer and the personal staff required to be prepared with the approval of the Administrative Secretary and must be compiled for the all departments by the Administrative reforms organisation Department and submitted to the Chief Minister through the Chief Secretary.It has to be ensured that all cases pending finalisation over 3 months with reasons for remaining pending are included in this statement.In the case of Directorates and Collectorates, this statement should have the approval of the Head of Departments or Deputy Commissioners and the statement should be sent to the Administrative department with a copy to the Administrative reforms section of the Personnel department.The statement has to be in the following format . Monthly statement of cases pending finalisation over 3 months as on   ----Name of the department ---- Name of the section .1 New S.No 2 Old S No (Previous months new S.No ) 3 Diary number 4 Date of Diary 5 Subject in brief 6 File on which dealt 7 Date of commencement of action 8 Level at which held 9 Since when 10 Reason .