ENFORCING EFFICIENCY AND REDUCING DELAYS, REQUIRED CHECK BY THE SUPERVISORY OFFICERS UNDER RTI ACT, AND NON COMPLIANCE EVEN CLEAR INSTRUCTIONS OF THE HOD DATED 12-7-2023 TO FURNISH THE MONTHLY STATEMENT OF CASES PENDING FINALISATION OVER FOR 3 MONTHS WEF 3-1-2022 .

Chapter 14.10.2 of the office manual issued by the government of Himachal Pradesh and department of Administrative reforms (DOPT) related to Enforcing efficiency and reducing delays and required for the effective implementation of the government policies and programmes largely depends upon efficient and speedy disposal of work.It is thus essential that there is promptness and efficiency in the disposal of routine work at all levels and delays are checked.The supervisory officers are required to check delays in disposal of work at every step and ensure efficiency of the administration.It is preferable to encourage and implement computerization of activities which help monitor disposal of papers.The supervisory officers are thus required to ensure that:-- (1) All references/cases received in the sections under their charge are submitted and finally disposed off efficiently and with in the maximum time limits indicated in the office manual,in this behalf.(2) Public grievances are redressed with utmost promptness .The Branch officers and the middle level officers should assist the decision making authorities by monitoring action, interacting with other Departments, Directorates and field offices for ensuring timely action on all grievances and prompt and proper disposal of the Complaints.(3) The weekly arrears statements are submitted in time and cases pending for over one week are got processed promptly.In addition the supervisiory officers are required to critically examine and scrutinize the following:-- (a) Weekly arrears Statement.(b) Monthly statement of cases pending finalisation over 3 months (c) Register of receipts of important communications (d) Register of Assembly Questions,Assurances and the Court cases (e) Movement of files/papers (f) Registers /Maintenance of stastical data, information, standing guard files and precedent registers.As for as the Issue and matter of monthly statement of cases pending finalisation over for 3 months is concerned it is clearly mentioned in the office manual as below:-- The monthly statement of cases pending over three months is required to be submitted on the first working day of the following month and the supervisory officers have to ensure correctness, completeness, accuracy and timely submission of this statement in the same manner as the weekly arrears statements.The hold up of the cases submitted by the sections and awaiting final disposal need special attention and action by the Branch officers/Middle level officers.They should bring such cases to the notice of the higher authorities so that the pendency is cleared.The instructions given in Paras 18.7chapter XVIII should be strictly adhered to.In this behalf it is particularly mentioned here that case of former ACPS related to the Extra Assistant Engineer yet pending for due benefits even final disposal of conclusion by the Advisory departments of Government ie Finance, Personnel, law and the administrative reforms organisation however issue and matter still pending since 3-1-2022 and no monthly statement prepared by the office of the Superintending Engineer HPPWD Bilaspur Himachal Pradesh on the given format for which the Office is responsible to clear the pendency and accept responsibility of delay and dereliction of duty asked with review by column number 8, 9 and 10.Number of complaints relating to the case file registered with the higher authorities and now matter referred to the Superintending Engineer HPPWD Bilaspur vide HOD number memo dated 12-7-2023 for issue said statement of pending case but non compliance and wrong interpretation of law yet continued even direction by the Chief Engineer HPPWD Hamirpur zone issued vide number 13079-80 dated 1-2-2023 is proof and evidence on the record for which it is clear that there is no promptness in disposal of the Complaints for redressal of public grievances even this much delay could be counted from the due date of preparation of the monthly statement of cases pending finalisation over for 3 months and due wef 3-1-2022 .As such a delay of more than one year and eight months have gone instead of three months but no correctness, completeness, accuracy and timely submission of this statement is verified by the supervisory officers for which complaints too registerd with the government and the department of Administrative reforms organisation and the honourable PWD Minister as well as the Chief Minister is proof and evidence but there is no efficiency in administration so required for the reducing delays and removal of pendency noticed by the government and the office manual under para 13.2.4 of the office manual is proof and evidence on the record.