THE MONTHLY STATEMENT OF CASES PENDING FINALISATION OVER FOR 3 MONTHS IS REQUIRED TO BE SUBMITTED ON THE FIRST WORKING DAY, AND THE SUPERVISIORY OFFICERS HAVE TO ENSURE CORRECTNESS, COMPLETENESS, ACCURACY AND THE TIMELY ACTION.

ENFORCING EFFICIENCY AND REDUCING DELAYS:-- Effective implementation of the government policies and programmes largely depends upon efficient and speedy disposal of the work.It is thus essential that there is promptness and efficiency in the disposal of routine work at all levels and delays are checked .The supervisory officers are required to check delays in disposal of work at every step and ensure efficiency of administration.It is preferable to encourage and implement computerization of activities which help monitor disposal of the papers .The supervisiory officers are thus required to ensure that:-- (1) All references/cases received in the sections under their charge are submitted and finally disposed off efficiently and with in the maximum time limits indicated in the law code manual,in this behalf.(2) Public grievances are redressed with utmost promptness.The branch officers and the middle level officers should assist the decision making authorities by monitoring action , Interacting with other departments, directorate and the field offices for ensuring timely action on all grievances and prompt and proper disposal of complaints.(3) The weekly arrears statements are submitted in time and the cases pending for over one week are got processed promptly. In addition,the supervisiory officers are required to critically examine and scrutinize the following:-- (a) Weekly arrears Statement (b) Monthly statement of cases pending finalisation over for 3 months (c) Register of receipts of important communications .(d) Registers of the Assembly questions, Assurances and the court cases (e) Movement of files /papers.(f) Registers /Maintenance of stastical data , Information, Standing guard files and the precedent registers.In this behalf it is primary duty of the section officers /Superitendents /other supervisors to see that all registers ,stastical data and information relating to their sections are maintained and always kept updated .The branch officers /Middle level officers should also check maintenance of registers ,stastical data and information at regular intervals to ensure that the same are kept updated.The section incharge as also the branch officer and the Middle level officers have also to see that the sections under them maintain the Guard files and precedent registers as prescribed in the systematic maintenance of the instructions required for the decision making in this behalf.