PURPOSE OF THE OFFICE INSPECTION AND GUIDELINES

The department of Administrative reforms has the role of overall coordination and lays down the general guidelines etc besides monitoring and evaluation at the state level as for as the office inspection and documents check is required to be verified, though the primary responsibility for inspections rests with the Heads of the department but ,since the Heads of the department can not inspect all the offices /institutions themselves,the inspections may also be carried out by the branch officers or Middle level officers under the directions of the Heads of the department.The main purpose of the inspection is (1) To check whether essential records of an office are being correctly maintained and updated from time to time.(2)To find out the overall state of affairs in each unit and to devise ways and means for improvement.(3) To see whether the prescribed procedure and instructions are understood properly and followed intelligently.(4) To find out whether proper attention is being paid to quality of performance by the officers and staff on duty during the discharge of their duties ,and (5) To test the intrinsic soundness and utility of the procedures and to get reliable data for planning and improvements.The basic responsibility for inspections of various offices /institutions of the Government is that of the Heads of the departments/Organisation as detailed below:-(1) Secretariat Departments --Secretary Personnel -(Sectt.Administration ) (2) Directorates and offices under their control --Respective Heads of the departments (3) Collectorates and offices under their control --Deputy Commissioners (4) Offices / Units under Regional /Divisional /Circle level offices --The officer heading the Regional , Divisional, Circle level offices .