FILE NOTINGS MAY BE BROUGHT UNDER THE AMBIT OF RTI CONCERNING CERTAIN ASPECTS (QUESTION/MATTER DISCUSSED ON THE NOTE SHEETS)

Government is accountable for all expenditure utilitized and funds distributed ,it must therefore maintain accounts and records justifying the expenditure for the audit purpose. All this implies an elaborate and detailed system of record maintenance including recording the process of decision making etc so that there is a transpancy in the Decision making.This has led to the evolution over a period of time, of the system of maintaining files where in the facts and figures are available in the form of information received through correspondence, duly authenticated by those authorised to collect and transmit such information.Decision  making is recorded in the form of notes by the decision makers at various levels, marshalling facts and arguments in favour of a particular course of action, The file, therefore, is of utmost importance in the government. Proper Constitution , maintenance and processing of files has to be done with utmost care .The correspondence part consists of all receipts relevant to the subject of the file and drafts and Office copies of the all communications issued from the file bearing the same number as that of the file.The notes or noting portion part of the file contains notes or minutes recorded at different levels of scrutiny of the issues involved in a case and the final decision recoded by the competent authorities.(1) Appendix to correspondence :--means lengthy enclosures to a communication (Whether receipts or issue on the file) inclusion of which in the correspondence portion is likely to obstruct smooth reading of the correspondence or make the correspondence portion unwieldy .(2) Appendix to notes :-- means a statement containing detailed information concerning certain aspects about the question /Matter discussed in the notes ,incorporation of which in the main note is likely to obscure the main point or make the note unnecessarily lengthy .