DEALING HANDS, SECTION -IN -CHARGE AND THE HIGHER OFFICERS MUST KEEP A NOTE ON THEIR ENGAGEMENT DIARY, REQUIRING PROMPT ACTION COMPLETED BY A SPECIFIED DATE .

SCRUTINY OF THE DIARY REGISTERS :-- It would be primarily the responsibility of the section-in-charge of the branch concerned to keep track of the disposal of all receipts whether "Immediate" ,"Urgent" or " ordinary" , in order to ensure that all the receipts have been disposed off by the dealing hands with in the time limits fixed .The branch officer is responsible for ensuring that this task is regularly and effectively performed. Any negligence or carelessness on the part of the section-in-charge in discharging this responsibility should be viewed seriously. The register maintained for immediate/Important receipts, will be put up by the Diarist  to the section in charge, daily.The Section incharge will ensure that all such cases have been duly put up by the dealing hands in time .In case where the files have not been received back from the higher authorities by due dates a note should be sent to their personal staff listing the file number and date of submission of the pending cases. The diaries will be responsible for the proper maintenance of the diary registers. The Section in charge will scrutinise the general diary registers at least once a week to see that it is properly maintained and the distribution and the issue of the receipts is done promptly. The Section incharge will initial the diary registers with date ,after the scrutiny . Dealing hands, Section incharge and the higher officers ,will keep a note in their engagement lists and diaries of such Important receipts requiring prompt action or on which action is required to be completed by a specified date .