COLUMN NUMBER 8,9AND TEN OF THE STATEMENT ARE REQUIRED TO CONSULTED WITH THE ADVISORY DEPARTMENTS IN CASE OF THE FILE SENT TO THE ADVISORY DEPARTMENTS, AND THE ADMINISTRATIVE SECRETARY WILL BRING IT TO THE NOTICE OF THE MINISTER -IN-CHARGE.

It is intended to bring to the notice of the Chief Minister,cases /references which have not been finally disposed off within the three months of the date on which the statement is to be submitted.This statement is to be prepared in the given format and it has to be submitted on the first working day of each month to be Administrative Secretary by the Branch officer or the Head of the Department as the case may be for information of the Minister incharge, with a copy to the Administrative reforms organisation.The Administrative reforms organisation will bring the statement to the notice of the Chief Minister through the Chief Secretary.All cases which have not been finally disposed off in the manner shown as in the given format have to be shown as pending. Further cases which have been sent to the advisory departments such as Personnel,Law , Finance,etc and are pending in the advisory departments are also to be included in the statement,as the receipts remain undisposed .The registers of files sent to other departments need be consulted for making entries in the column number (8),(9) and ten of the statement. The advisory departments like Finance, Personnel, law etc, are also required to maintain a register of files received from the other departments and files are required to be entered in the register as soon as they are received.The weekly arrears reports and the monthly statement of cases pending finalisation over for 3 months prepared and sent by the advisory departments should essentially include the files (cases) of the departments pending with them for correct reconciliation of pendency. The statement should put up to the HOD on the last working day of each month and the statement thereafter is to be sent to the administrative Secretary for bringing the same to the notice of the Minister incharge,with a copy to the administrative reforms organisation of the department of Personnel on the first working day of the next month.