DATA AND ANALYZED DATA, RELATED TO THE REPORTS AND RETURNS OF THE DUTY BOUND COLLECTION OF INFORMATION, COULD NOT DENIED FOR ACCESS TO INFORMATION UNDER SECTION 3 , OF THE RTI ACT, 2005

It is very clear to say that correct decision making depends upon the accuracy of the information on which the decision is based. Accordingly it is very important to identify the information that is often required, the sources and the frequency with which the information must be updated. For this purpose reports and returns are specified with proforma giving the specification of each item of the data. Systematic decision making is possible only if the reports and the returns are properly specified, they are obtained or sent as required and must be compiled and interpreted efficiently in the interest of efficiency in administration and correct decision making. It is very clear from the above mentioned clarification that a periodical review of reports and returns should, therefore, be conducted and for this purpose a time bound programme should be drawn up, where in it is too necessary to follow an inventory of all daily, weekly, fortnightly, monthly, quarterly, half yearly and yearly reports and returns of the department and thereafter the review should be carried out in accordance with the procedure laid. Keeping in view the above guidelines of the law code manual prefixed by the department of personnel (administrative reforms) the inspection of documents required by the RTI applicants for their vision under the provision made for required transparency and accountability, full efforts should be made to see and look into the supersession of all previous orders instructions on the that subject of the decision making for which the documentary evidence is required to the applicants failing which it is not possible to have good governance and accountability in the decision making as such the government orders and instructions are frequently amended time to time with the instructions on the captioned subject and it becomes necessary to to suit the changing situations and need based contribution at the end of the demand under public service/utility required for the good governance and charter of public accountability, in this behalf of the efforts to consolidate orders and compilation of the required documentary evidences for the decision-making process of the data analysis which could not be denied for the information of an Applicant and must be placed on the record, access to all information that is available and existing and this is clear from the combined reading of section 3 and the definitions of information and right to information under clauses (f) and (j) of section 2 of the Act. If a public authority has any information in the form of data or analyzed data, or abstracts or statistics an applicant may access such information subject to the exemptions in section 8 of the Act. But where the information sought is not a part of the record of a public authority, and where such information is not required to be maintained under any law of the rules or regulations of the public authority, the Act does not cast an obligation upon the public authority, to collect or collate such non available information and then furnish it to an applicant:-- Er Fateh Chand Guleria, Director RTI welfare Association registered number HPCD, 3552 , Bilaspur Himachal Pradesh phone number, 9459334377